Vessel operations, one record

Know what she needs.
Know what she cost.

Most maintenance software tells you what to do and goes quiet about the bill. NAUTICORE keeps the job, the part, the supplier’s invoice and the refit budget on the same record — for one hull or a managed fleet.

Book a demo See how the money works

In production since 2026 7 vessels under management Web, iOS, Android Built by captains and systems engineers

The NAUTICORE dashboard for a vessel: overdue and due-soon counts, a fleet compliance ring, a maintenance calendar and recent activity.

Why this exists

A boat’s memory lives in three places, and none of them talk.

The service history is in a binder. The spend is in a shoebox the accountant sees in March. What actually happened last season is in the last captain’s head, and he left in October.

01

Deadlines pass quietly

Liferaft, EPIRB, rigging, class survey. Nothing announces itself until it fails at sea or in front of a surveyor — and by then it is the expensive kind of problem.

02

Nobody can answer “what did she cost?”

Not without an evening of invoices. And the answer an owner actually wants — cost per hull, per category, against a refit budget — needs the jobs and the money to be the same data.

03

A handover loses the boat’s history

Ten years of service, gone with one crew change. When she sells, the buyer discounts what nobody can prove — which is most of it.

Maintenance & compliance

Everything she owes you, in one list that keeps itself.

Scheduling

Due by date, by engine hours, or by miles.

Recurring services recalculate themselves the moment one is signed off. A background engine rolls engine hours and distance up from the logbook every hour, so a job that falls due on usage rather than the calendar still finds you.

  • Mandatory and regulatory items flagged and reported separately
  • Subscribe the whole schedule into Google or Apple Calendar
  • A daily brief by email, shaped to whether you run a fleet, a boat or a project
Fleet overview: a card per vessel with engine hours, distance, compliance bar and overdue counts.

Refits & projects

A yard period that stays on budget, per category.

Group the work into a project with a budget per category. Parts, labour and supplier invoices roll up against it as they happen, so “are we over?” is answered while you can still do something about it — not in the final invoice.

  • Budget versus spent versus variance, live, per category
  • Work orders proposed by crew, approved or declined with a reason
  • A branded, print-ready report for the owner at the end of it
A refit project workspace showing progress, budget by category and the task list.

The money

Where every euro went, without an evening of invoices.

Suppliers, delivery notes, purchase orders and invoices live on the same data as the jobs and the parts. That is the whole idea: the boat’s work and the boat’s cost stop being two systems that disagree.

01

Photograph it

At the chandlery counter, from the phone.

02

It reads itself

Supplier, number, dates, total, VAT — as a draft you confirm.

03

It lands on the boat

Against the vessel, the category, and the refit if it belongs to one.

04

Stock and budget move

Delivery notes receive into inventory; project spend updates.

05

The accountant gets a file

A dated, vessel-scoped export. No re-keying.

Receipt scanning

Photograph the invoice. The expense fills itself in.

Point a camera at a chandlery invoice and NAUTICORE returns a draft — the supplier matched against your own list by tax number, the document number, both dates, the total and the VAT split. Nothing is saved until a person presses the button, and the photo stays attached as the document.

A photographed paper invoice from a chandlery in Palma, in Spanish, with line items, VAT at 21 percent and a total.
The new-expense screen already filled in from the scan: supplier, category, document number, dates, total, VAT rate and the net and VAT split.

Filled in from the photograph — and still waiting for a human

One ledger

Every purchase, every supplier, by date.

Invoices, receipts, delivery notes and open orders in a single searchable list — one vessel or the whole fleet — with what is still outstanding and what has been ordered but not received.

  • Purchase orders that convert to invoices, so stock is never counted twice
  • A statement per supplier, printable, for when a bill needs querying
  • Fleets spanning currencies see each total separately, never one meaningless sum
The movements ledger: expenses and purchase orders merged by date, with totals for outstanding and open orders.

NAUTICORE is the operational source of truth for spend, and deliberately not accounting software. It ends exactly where your accountant begins — with a clean export and printable documents, rather than a second set of books to reconcile.

Crew, contractors & owners

One platform, and everyone sees exactly their part of it.

A contractor working one refit sees that refit. An owner sees their boats. A manager sees the fleet. Nobody has to be trusted with more than their job needs.

The boarding log showing who is aboard and a ledger of past sessions.

Who is aboard

Scan the QR in the cockpit to clock in and out. Managers are notified; abandoned sessions are marked as unknown rather than guessed.

Spare-parts inventory with on-board value, below-minimum and out-of-stock counts.

Spares that know their jobs

Each task knows the parts it consumes, and completing it moves the stock. Scan a barcode to find a part and adjust it on the spot.

A printable expense report broken down by category with every document listed.

Reports the owner reads

Cost, compliance, logbook, inventory and project reports — branded and print-ready, without an export step.

Aboard

Built for a phone with one bar of signal.

The native iOS and Android app works offline and pushes what you did when the signal comes back. Photograph a job, log a passage, adjust stock, capture a receipt — from the pontoon, not from a desk.

  • A red night-watch theme that protects night vision on deck
  • Import a GPX track and see the passage on a map
  • Ask the copilot a question without leaving the boat
NAUTICORE in its red night-watch theme, showing the expenses screen.

Ask NAUTICORE

An AI that has actually read your boat’s file.

“What’s overdue?” “Which suppliers have we used this year?” “Draft a work order for the saildrive service.” Answers come from that user’s own live data, redacted exactly as their account is — a contractor’s copilot cannot see money it is not allowed to see.

  • It can draft a work order — a person still approves it
  • The model never writes to your data on its own
  • Every call is metered, so the running cost is a number, not a hope
The AI usage screen, showing calls, tokens, share served from cache and cost broken down by model, feature and person.

The boring questions

Whose data, on whose machine, and what happens when you leave.

Isolation

Your fleet is a tenant

Every organisation’s vessels, suppliers and people are separated at the database, on every read and every write — not by a filter a developer has to remember.

Location

Hosted in the EU

Managed for you by default. Clients who need a dedicated instance and full data sovereignty can have one.

Audit

Who did it, and who recorded it

A completed job stores the person who did the work and, separately, the account that logged it. Rows from before that existed say so rather than guessing.

Exit

Your history comes with you

Exports of spend and service history are built in. A vessel’s record can also be shared with a buyer or surveyor through an expiring link — without giving them an account.

Pricing

Priced per hull, not per person.

Add the crew, the yard and the accountant without the bill moving. We are onboarding our first clients by hand, so pricing is set with you rather than from a table.

Owner

One boat

For an owner or captain who wants to stop losing track of their own vessel.

  • The full maintenance and compliance core
  • Spend, suppliers and the accountant export
  • Mobile app, calendar feed and the AI copilot
See what’s included
MOST FLEETS

Fleet

Many boats

For charter operators and management companies, billed per hull with volume steps.

  • Everything in Owner, across the whole fleet
  • Fleet dashboard, roles, contractors and work orders
  • Onboarding, including transcribing existing service history
Book a demo

Enterprise

Your own instance

For clients who need a dedicated deployment, data sovereignty and an SLA.

  • A private, dedicated instance
  • Data sovereignty and a support agreement
  • Priority onboarding
Talk to us

Before you ask

The questions every skipper asks first.

We already have ten years of history in a binder. Is it worth anything here?

Yes, and it is the part we take seriously. Transcribing an existing service record into NAUTICORE is part of onboarding — it is what makes the vessel’s file worth something in week one instead of month six, and what a buyer or surveyor actually wants to see when she sells. Bring the binder to the demo.

Is this accounting software?

No, deliberately. There is no double-entry, no payroll, no bank reconciliation. NAUTICORE is the operational record of what was bought and for which boat, and it ends with a clean export your accountant imports. Trying to be both is how these systems become a second set of books that disagrees with the first.

Can a contractor see the whole boat?

Only what you grant. A contractor assigned to one project sees that project’s jobs and parts — no logbook, no financials, no other vessels. That restriction is applied on the server, so it holds in the mobile app and in the AI copilot too, not just in the buttons we hide.

What happens offline?

The mobile app keeps working. Jobs, photos, stock adjustments and passages queue on the device and push when the signal returns, with a guard so a replayed action can never apply twice. Clocking in and out is deliberately online-only — a timestamp chosen by the phone of the person being measured is not evidence.

Who is behind it?

A team of working captains alongside engineers whose day job is building integrations for hotel and hospitality platforms — so the operational judgement comes from people who run vessels, and the engineering comes from people who have spent years making serious multi-tenant systems talk to each other. NAUTICORE has been in daily production use on real vessels since 2026; every feature on this page exists because a boat needed it, not because it filled a roadmap. More about the team.

How do we get started?

A demo first — half an hour, your questions, on a real vessel’s data rather than a slide deck. If it fits, we set up your organisation, bring your vessels and history across, and you are running. We are onboarding by hand at the moment, which is a deliberate limit on how fast we take clients on.

Come aboard

Half an hour, and a real boat’s data.

No slide deck. We open a working vessel, you ask the awkward questions, and you decide whether it is worth moving your fleet onto.

Book a demo See pricing